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Hyundai Automotive (SA) (Pty) Ltd Recruitment 2023/2024

Applications are invited from interested and suitably qualified candidates for Hyundai Automotive (SA) (Pty) Ltd Recruitment 2023/2024.

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Hyundai Automotive South Africa Ltd. is a dealer network and automobile manufacturer based in Bedfordview, South Africa, and a subsidiary of Hyundai.

We are recruiting to fill the following position below:

Page Contents

Job Title: Executive Personal Assistant – Hyundai Head Office

Introduction

We are looking for an experienced Executive Personal Assistant with the following attributes and skills:

The ideal candidate must be mature and hold a strong personality

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Demonstrates a high level of ownership and independence

They should be extremely meticulous with detail and have the ability to multi task in a fast-paced, highly pressurized environment.

The incumbent would need to provide full secretarial duties to the CEO and Directors whilst ensuring that their diary management is running smooth on a daily basis.

The candidate must be able to be decisive, thorough and show initiative, most especially in the CEO’s absence.

There will be a great deal of exposure to sensitive information and professional, trustworthy conduct must be maintained at all times and display a high level of confidentiality

Should be able to managing an executive environment

Advanced experience in Microsoft Office: Word, Excel Power Point

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Understanding of professional business communication methods and processes

Adhere and be sensitive to organisational impacts/influences (red tape, protocol, etc.)

The candidate must be Business knowledgeable

An understanding of structures, committees and processes

A sound knowledge of etiquette that is followed or prescribed in a social and/or professional setting on an executive level

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Duties & Responsibilities

Main Duties & Responsibilities

  • Full proactive management of CEO diary
  • Organization of all meetings, inclusive of calendar invites,agenda’s, minutes, other necessary documentation preparation and meal orders
  • Accurately screen calls, inquiries or requests
  • Management of travel requirements inclusive of pre-flight/accommodation check in’s
  • Ensure follow up on action items presented in meetings, including those that are the responsibility of the CEO
  • Maintain records of all CEO contacts
  • Effective organization of time management is of great priority
  • Ensure CEO & Directors are equipped with necessary documentation to proceed with meetings
  • Manage customer complaints
  • Act as an ambassador for the Business when attending to clients and suppliers
  • Preparation and support with PowerPoint presentations
  • Assistance with all logistics for special events, information sessions, etc.
  • Manage delegated correspondence on behalf of executives
  • Drafting Memorandums, Resolutions and Formal letters
  • Administration and Manage payment of invoices
  • Filing
  • Check accuracy and validity of information
  • General office management
  • Ordering of office supplies
  • Manage office infrastructure, petty cash and services through the appropriate stakeholders
  • Internal and external communication/liaison with key stakeholders
  • Any other additional adhoc requirements
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Desired Experience & Qualifications

  • Matric Certificate
  • Completed Diploma/Degree in Business or Secretarial Management (Pref)
  • +5 Year Experience
  • Strong English command and report writing
  • Strong organizational skills

How to Apply

Interested applicants should kindly visit the company website to get more details and submit the application(s).