Deka Minas (Pty) Limited Recruitment 2023/2024

About our client:

Our client is one of the most prominent public relations and events management companies in KSA.

About us:

Deka Minas is the world’s first subscription based professional services company. Our main lines of business are Human Capital Advisory and Recruitment Services in Sub-Saharan Arica, The Middle East and Southeast Asia.

Please note that this position is based in The Middle East, relocation, accommodation and additional benefits apply.

A trusted and well established client of ours in The Middle East is seeking an experienced Personal Assistant. The ideal candidate must be mature and hold a strong personality Demonstrates a high level of ownership and independence They should be extremely meticulous with detail and have the ability to multi task in a fast-paced, highly pressurised environment. The incumbent would need to provide full secretarial duties to the CEO and Directors whilst ensuring that their diary management is running smooth on a daily basis. The candidate must be able to be decisive, thorough and show initiative, most especially in the CEO’s absence. There will be a great deal of exposure to sensitive information and professional, trustworthy conduct must be maintained at all times and display a high level of confidentiality

Duties and Responsibilities: 

• Initiate follow-ups with Stakeholders about matters arising items before the targeted deadlines
• Scheduling multiple and managing meetings (Teams, Zoom, in-person) and when required creating Doodle Polls
• Verifying meeting quorums. Crafting Agendas for all meetings
• Ensuring accurate cloud based archival of minutes and Matters Arising
• Developing task/to do lists to guarantee timely completion of all tasks
• Document communications with stakeholders in a systematic manner
• Disseminate invitations to stakeholders for events
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence or other material
• Performing multifaceted general office support

Requirements: 

• Proven minute-taking track record with a minimum of 5-6 years and have worked with Senior management, Executives, and Stakeholders.
• Proficient in recording, and capturing accurate and comprehensive meeting minutes
• Excellent communication/writing skills
• Degree or diploma in administrator
• Attention to detail
• Time management
• MS Office proficiency.

How to Apply

Interested applicants should kindly visit the company website to get more details and submit the application(s).